Productivity

In companies where productivity has increased by 50%, creativity has doubled, and employee satisfaction is at an all-time high, one surprising change stands out: ditching the outdated obsession with time tracking. Too many managers are stuck in an outdated paradigm, fixating on: • When employees clock in • How long they sit at their desks • Micromanaging daily schedules But we’ve hired smart, capable professionals. Treating them like children who need constant supervision is not just demeaning – it's counterproductive. However, it's crucial to maintain a balance. While micromanagement is detrimental, companies still need to ensure discipline and focus on key priorities. The goal is to empower employees while aligning their efforts with organizational objectives. That’s why one needs to focus on result-focused management: 1. Shift your metrics: Focus on project milestones, work quality, and client satisfaction instead of hours logged. 2. Embrace flexibility: Allow flexible hours and remote work when possible. Trust employees to manage their time effectively. 3. Cultivate a culture of trust: Communicate openly about priorities and challenges. Reward results, not face time. Promote work-life balance and well-being. Companies like Netflix, Basecamp, and Atlassian have implemented results-only work environments (ROWE) with remarkable success. They report higher employee engagement, better outcomes, and a more dynamic, innovative workplace culture. What's one positive outcome you've experienced (as a manager or employee) when given more autonomy at work? #Leadership #EmployeeEmpowerment #WorkplaceCulture

It’s simple math 🧐 I use to think that motivation was the key to monumental success. Long story short, it’s not. It’s about the little things you do every day that will take you from reasonable to slightly unreasonable to completely unreasonable progress. Your future is not defined by how motivated you are, but by your daily routines and systems. I believe in this so much that we named our company Butterfly 3ffect to reflect the value of incremental gains. we believe that that’s how the best people and brands grow. Here’s how you grow the small way: 1. Start by setting achievable goals, like reading one chapter of a book each day or going for a short walk 2. Practice gratitude by writing down three things you're thankful for every night before bed 3. Engage in daily self-reflection, even if it's just for a few minutes, to assess your thoughts and actions 4. Incorporate small acts of kindness into your daily routine, like holding the door for someone or offering a genuine compliment 5. Learn something new every day, whether it's a fun fact, a new word, or a new skill 6. Prioritise self-care by getting enough sleep, staying hydrated, and taking breaks when needed 7. Surround yourself with positive influences, whether it's uplifting books, supportive friends, or inspiring podcasts 8. Embrace failure as a learning opportunity and a stepping stone to growth 9. Stay consistent and patient, knowing that small progress over time adds up to significant improvement 10. Celebrate your achievements, no matter how small, to stay motivated and encouraged along the way.

Do you feel guilty about taking time off? I used to spend weekends, trips, and lunch breaks (!!) terrified that I was falling behind. I had to constantly fight the compulsion to get back to my inbox. Now I remind myself: Your mental health is the foundation for your ability to do great work. We often think of vacations or breaks as rewards we need to earn. This is backward thinking. Your wellbeing is what allows you to achieve your goals. A successful career depends on you having rested enough to be creative, show up for others, and make good decisions. It sounds obvious but it bears repeating: When you fail to take the time you need to recharge, you set yourself up to fail.

I struggled with work/life balance throughout my career. This is because the world has set a clever, two-part trap for us. I will explain the trap and how to escape it. Part One – Our own goals and ambitions. I wanted to be successful, to get more pay, and to be a part of bigger decisions. If you follow me here, I bet you are the same. You want to “be the best” and have a great career. Part Two – Corporate pressure. Companies have a simple goal of making profits for shareholders. This is most easily done by getting more work from the same people. The Trap: The two parts converge to destroy work/life balance because our healthy desire to do good work, earn a living, and find meaning is easily manipulated by corporate systems designed to maximize profits. Here is how they do it: 1) Most companies give bigger raises to “better” performers. What is better? Usually, doing more work. Sometimes you can be “better” by being smarter or more efficient, but over time even the best of us usually work harder 2) Competition. Since raises and promotions are limited in number, there will always be someone else willing to put in very long hours to come out ahead of you. Some of you will recognize this as “the prisoner’s dilemma” – if only one person works harder, they will get a lot of advantages for only a little extra work. But, when we all strive to be first it becomes a maximum effort race with no winners. Ways to Escape the Trap: 1) Set limits. Recognize the trap and decide what you will and will not give to your work. This may mean accepting some career tradeoffs, but unless you set the limits your body will do it for you over time. It is better to make the choices yourself. 2) Seek work only you can do. We are all gifted at some things, and you get two benefits from focusing on your gifts. First, you can stay ahead of others with less effort. Second, it is more fun to do things that come easily. 3) Choose companies and bosses wisely. Some leaders push you into the trap, some leaders try to keep you out of it. Seek those that keep you out. 4) Work for yourself. If you can be your own boss you can escape the corporate side of profit maximization, or at least have it under your control. 5) Redefine success. There is nothing wrong with wanting pay, promotions, influence, etc. But if the cost gets too high, remember that plenty of people are happy without corporate success. My own path was to climb the ladder, make the money, and then step off. I sacrificed many good years to work and high stress in order to get a set of years without it. A good trade? Time will tell. Readers, what are some other ways to escape the trap?

I built an AI agent that handles my entire inbound system. (And I used to be against automation). Here's how I did it: I used two tools: --> Make: For automation workflows --> Relevance: For AI agents Here's what my AI agent handles: When someone fills our form, it- --> Analyzes their LinkedIn profile --> Reviews their website --> Checks if they match our criteria --> Makes a decision in seconds For qualified leads: --> Sends personalized pitch deck --> Books discovery calls --> Handles initial questions For non-qualified leads: --> Sends a thoughtful rejection --> Explains why we're not the right fit --> Keeps the door open for future The best part? My team and I can focus on what matters - strategy and client success - instead of spending hours on admin work. No more: -Manual lead checking -Back-and-forth emails -Calendar scheduling headaches -Just high-quality conversations with pre-qualified founders. Want to know the biggest lesson? Automation isn't about replacing the human touch. It's about creating more time for it.

Want to stay motivated every single day? Borrow a strategy from Harvard. Then borrow another from stand up comedy. Together, they’re a powerhouse for momentum, motivation, and mastery. Here’s how it works: Let’s start with Harvard. Researcher Teresa Amabile studied 12,000 daily work diaries across 8 companies. She wanted to know: What truly motivates people on a day to day basis? What she found changed how we understand drive. The #1 driver of daily motivation wasn’t: Money Praise Perks It was progress. The days people made progress on meaningful work were the days they felt the best. Progress isn’t a luxury. It’s a psychological necessity. So how do we make progress feel visible especially on days when it’s not? Use a “Progress Ritual.” → At the end of the day, pause. → Write down 3 small ways you moved forward. → That’s it. No fanfare. Just ritual. This works because we rarely notice our progress in real time. It gets buried under busyness, meetings, and mental noise. The act of looking back gives your brain the reward it needs to keep going. Momentum builds from meaning. Now let’s add some comedy. Young Jerry Seinfeld had one goal: write new material every day. To stay on track, he created a brilliant system. Each day he wrote, he put a big red X on his calendar. Soon, a chain of Xs formed. And here’s the key: Don’t break the chain. One red X becomes two. Two becomes ten. Ten becomes identity. Whether you’re writing, coding, or training Daily action + visual chain = long-term motivation. Summary: The Two-Part Motivation System From Harvard: Record 3 ways you made progress each day. From Seinfeld: Mark an X for each day you show up then don’t break the chain. Progress fuels purpose. Consistency fuels confidence. Apply both and you’ll stay on track especially on the tough days. Because when your days get better, your weeks get better. When your weeks get better, your months get better. When your months get better, your life gets better. It starts with one small win today.

My biggest takeaways from Ethan Smith on how to win at AEO (i.e. get ChatGPT to recommend your product): 1. Being mentioned most often beats ranking first. In Google, the #1 blue link wins. In ChatGPT, the answer summarizes multiple sources—so appearing in five citations beats ranking #1 in one. Ethan’s strategy: get mentioned on Reddit, YouTube, blogs, and affiliates. Volume of mentions matters more than any single placement. 2. LLM traffic converts 6x better than Google search traffic. Webflow saw this dramatic difference because users who come through AI assistants have built up much more intent through conversation and follow-up questions, making them highly qualified leads. 3. Early-stage startups can win at AEO immediately, unlike with SEO. Traditional SEO requires years of domain authority. But a brand-new Y Combinator company mentioned in a Reddit thread today can show up in ChatGPT tomorrow. The playing field is finally level. 4. The long tail of AEO is 4x bigger than SEO. People ask ChatGPT questions with 25 or more words (vs. 6 in Google). Ethan found gold in queries like “Which meeting transcription tool integrates with Looker via Zapier to BigQuery?”—questions that never existed in search but are perfect for AI. Own these micro-niches. 5. Reddit is proving to be the kingmaker for AI visibility. ChatGPT trusts Reddit because the community polices spam better than any algorithm. Ethan’s exact playbook: make one real account, say who you are and where you work, give genuinely helpful answers. Five good comments can transform your visibility. No automation, no fake accounts—just be helpful. 6. YouTube videos for “boring” B2B terms are a gold mine for AEO. Nobody makes videos about “AI-powered payment processing APIs”—which is exactly why you should. While everyone fights over “best CRM software,” the high-value, zero-competition long tail is wide open in video. 7. Your help center is now a growth channel. All those “Does your product do X?” questions flooding ChatGPT can be answered by help-center pages. Move them from subdomain to subdirectory, cross-link aggressively, and cover every feature question. Ethan calls this the most underutilized opportunity in AEO. 8. January 2025 was the inflection point in AEO growth. That’s when ChatGPT made answers more clickable (maps, shopping cards, citations) and adoption exploded. Webflow went from near zero to 8% of signups from AI. This channel is accelerating faster than any Ethan’s seen in 18 years. 9. The AEO playbook: (1) Find questions from competitor paid search data, (2) set up answer tracking, (3) see who’s showing up as citations, (4) create landing pages answering all follow-up questions, (5) get mentioned offsite via Reddit/YouTube/affiliates, (6) run controlled experiments, (7) build a dedicated team. This exact process is driving real results at scale.

Just out in Harvard Business Review, summary of the Hybrid Experiment results and lessons on how to make hybrid succeed. Experiment: randomize 1600 graduate employees in marketing, finance, accounting and engineering at Trip.com into 5-days a week in office, or 3-days a week in office and 2-days a week WFH. Analyzed 2 years of data. Two key results A) Hybrid and fully-in-office showed no differences in productivity, performance review grade, promotion, learning or innovation. B) Hybrid had a higher satisfaction rate, and 35% lower attrition. Quit-rate reductions were largest for female employees. Four managerial lessons 1) Hybrid needs a strong performance management system so managers don’t need to hover over employees at their desks to check their progress. Trip.com had an extensive performance review process every six months. 2) Coordinate in-office days at the team or company level. Schedule clarity prevents the frustration of coming to an empty office only to participate in Zoom calls. Trip.com coordinated WFH on Wednesday and Friday. 3) Having leadership buy-in is critical (as with most management practices). Trip.com’s CEO and C-suite all support the hybrid policy. 4) A/B test new policies (as well as products) if possible. Often new policies turn out to be unexpectedly profitable. Trip.com made millions of dollars more profits from hybrid by cutting expensive turnover.

A cheat code to unlock professional growth in 2024. The 4 Types of Professional Time: There are 4 types of professional time: 1. Management: Meetings, calls, emails, etc. 2. Creation: Writing, coding, building, preparing. 3. Consumption: Reading, listening, studying. 4. Ideation: Brainstorming, journaling, reflecting. To make improvements to your balance of time, first assess your starting point: Starting on a Monday, at the end of each weekday, color code the events from that day according to this key: • Red: Management • Green: Creation • Blue: Consumption • Yellow: Ideation At the end of the week, look at the overall mix of colors on the calendar. The image in this post is an illustrative example of how it might look. This simple exercise should give you a clear picture of your current baseline mix of professional time. With your baseline mix in mind, here are three tips for a more optimal balance: 1. Batch Management Time Create discrete blocks of time each day when you will handle major Management Time activities. 1-3 email processing blocks per day. 1-3 call and meeting blocks per day. The goal here is to avoid a schedule where the red bleeds out everywhere across every single day. We are trying to keep the Management Time windows as discrete as possible to create space for the other types of time. 2. Increase Creation Time Creation is what propels us forward, with more interesting projects and opportunities. We all need more Creation Time in our days. As you batch Management Time, carve out distinct windows for Creation Time. Block them on your calendar. Don't check your email or messages during them. Focus on creation during your Creation Time. 3. Create Space for Consumption & Ideation Time Consumption and Ideation are the forgotten types of time because we rarely create space for them, but they are critical to long-term, compounding progress. History's most successful people have all made a practice out of creating space for reading, listening, learning, and thinking. We can draw a lesson from this. To start, schedule one short block per week for Consumption and one short block per week for Ideation. Stay true to the purpose of the block. Own that before increasing the presence of these types of time in your schedule. With these three tips in mind, you're well on your way to building a more optimal balance across the four types of professional time. *** You can join 650,000+ others who receive these actionable insights in my 2x weekly newsletter here: https://lnkd.in/esGsF85Q Enjoy this? Share the post with your network and follow me Sahil Bloom for more in future!

Saudi Arabia built the world's largest virtual hospital, and we haven't even heard of it. It connects 224 hospitals and treats 400,000 patients a year without a single physical bed. It's called Seha Virtual Hospital in Riyadh, and it just earned a Guinness World Record for being the largest virtual healthcare provider in the world. But how can a hospital be “virtual”? How does it work? → Imagine you live in a small town with only a basic local hospital. → It has doctors and equipment. But if you need a cardiologist or neurologist, you travel 6+ to a bigger city. In urgent situations, people lose lives. → With Seha, specialists treat you remotely through your local hospital - reviewing scans, diagnosing conditions, prescribing treatment - while local staff execute it. That's the model. Specialist expertise delivered through existing hospitals. And here's what makes it work: ▶️ AI prioritizes urgent cases - analyzes CT scans and imaging to rank who needs immediate intervention ▶️ IoT monitors patients remotely - heart failure patients wear devices that alert doctors before hospitalization is needed ▶️ Integrated health records - manages prescriptions and reports across all 224 hospitals in real-time The results? - ICU patients now stay an average of 4 days instead of weeks.  - Stroke patients get CT scans within 25 minutes of arrival. - Treatment starts in 28 minutes.  - Radiology reports in 2 hours. This isn't telemedicine where you video-call a doctor from home. This is expertise delivered through your local hospital without the specialist being physically there. It proves you don't need cardiologists and neurologists in every town. You just need good internet and hospitals willing to collaborate. Do you think virtual hospitals could solve specialist shortages in rural areas? #Entrepreneurship #healthtech #innovation